- • The details of the task
- • The person in charge of completing it
- • Any contact person
- • The deadline
Use this checklist as a guide to stay on task while planning the event.
- The right person needs to make the presentation. This doesn’t need to be the highest-level executive. The presenter should be the highest-ranking person who can personally attest to the accomplishments of the employee. The presenter needs to be able to tell stories that evoke an emotion in the recipient as well as all employees.
- Managers must be trained to make a great presentation. They need to know who is being recognized and why they are being recognized. They need to be able to talk about the accomplishments and focus on the positives of the employee.
- Tie in the corporate symbolism. If an award is symbolic to the organization, the manager must be able to explain the symbolism and how it relates to the organization.
- Ask others to make comments. Colleagues who know the award recipient can add comments to make the presentation even more memorable. Inviting colleagues to the event also lets them see behaviors of the winner that they can emulate.
- Ask the recipient to make comments. If your recipient is willing, let them say something! This allows them to thank people who have helped them as well as the people involved in the event.
- Close with a sincere thank you. Thank the recipient and all who attended.
You may have a few reluctant presenters. Presentations can be awkward for everyone, but if a presenter is prepared, it’s less awkward. A great recognition event generates pride, increases employee engagement, and establishes trust between employees and managers. But if a presentation is done poorly and without preparation, all of that is washed away and can even hurt your bottom-line.
- • Presenters: how can we improve the award presentation for next time?
- • Attendees: what should be changed for the next recognition event?
- • Recipients: what would have made your recognition experience more memorable?
- • Event coordinators: how can we improve the pre-event planning process?
You can ask these questions in a variety of ways. Many organizations prefer short surveys to gather feedback like the one you can download here. Others prefer a short meeting to go over everything in person.
- • Surveys
- • Measurements
- • Recognition platforms
- • Anecdotal feedback
Most importantly, make sure your program is flexible and welcome purposeful change!